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Dear “Field” Colleague,
This
issue of On-the-Go eTA is about fun! Three leaders within the Service
Field are telling their stories about their special events and offering
some tips and ideas in the process. Insights have been included
at the end of each story. Click on the titles to the right to read
about…
Alaska: 1st Annual Ketchikan Youth Initiatives Fun(d) Raiser
Ohio: Tea @ 3 with RSVP

Colorado:
2nd Not-Quite-Annual AmeriSpuds Recipe Contest

For
Maximum Results: Give Yourself Enough Planning Time
Do
you have questions about raising funds with special events? Contact
us through LEADline@CampaignConsultation.com
for more information. You can still access previous issues of On-the-Go
eTA by clicking on the title at the right.
Alaska:
1st Annual Ketchikan Youth Initiatives Fun(d) Raiser
Bobbie
McCreary, Administrative Manager (volunteer) at Ketchikan Youth
Initiatives (KYI) in Ketchikan, Alaska shares how 13 NCCC members
helped her organization hold a first time event and raised $4,000.
“We started our planning only four weeks ahead of the actual
event on May 17th. About 30 youth and adult mentors sold tickets
($10 a piece). Thirteen AmeriCorps NCCC members planned and directed
games; filled and decorated auction baskets; and assisted with set
up and tear down. Adults managed skateboard games, and worked with
the youth building and managing a paintball target range. Skinner
Auto Sales offered their facility for the event and owner Rob Skinner
played the part of auctioneer very well. We had a core group of
4-5 women who really worked their hearts out.”
“The main event was the auction, and the pie-eating contest
also attracted attention. There were many donations made to create
over 30 auction baskets with themes such as gardening, a romantic
night out, fishing fun, movie night, tourist for a day, health and
beauty, family fun, and many more. I believe packaging the auction
items in themed baskets was a very effective way to get bids. There
was a feast to be had as well. Barbeque pork sandwiches, baked beans,
hot dogs, salad, and other goodies added up to a delicious dinner
for all those who came.”
Activities were geared towards families and young people. We had
a paintball target range, skateboarding contests, cake walk, Frisbee
throw, face painting, balloons, puppet making, shaving balloons,
shaving cream art, mural painting, dunk tank, hula hoops. A family
audience doesn’t bring in a lot of money, but everyone who
attended had a good time and we got a lot of positive attention
for our efforts.”
“Although we checked the local calendar and sent out “save
the date” cards we were up against tough competition for this
Saturday in May. A DIVA show fund raiser, the Monthly Grind and
a Jazz band concert is an established event that draws a lot of
supporters. Still, we were pleased with the turnout. The event attracted
a nice variety of community members (and their pocket books!). Of
course, we couldn’t have done this without the NCCC Gold Team…13
of them…winners EVERY ONE!”
“Next time I will remember that KYI is “youth directed"
and “adult mentored” and we will not take on projects
that the youth are not involved in creating and making happen. We
do thank the NCCC team for pulling us out on this one. We learned
a lot. And we’ll probably do it again.”
Summary Insights:
•
Involve stakeholders (youth) early on in the
planning stage
•
A core group of volunteers are critical to success
•
Start planning at least nine months before the event

Ohio:
Tea @ 3 with RSVP
Inese
Alvarez is the director of the RSVP Volunteer Program of Summit
Summit County sponsored by Mature Services, Inc. in Akron, OH. Tea
@ 3 with RSVP served as a fundraiser for this past May. Two years
ago Inese claimed 20 pounds of tea being donated by a local coffee/tea
shop that went out of business. This is the second year of the event
which this year earned $4,204 for RSVP and attracted one hundred
and sixty attendees. The event was held at the Akron Woman’s
City Club which is an old “Victorian” style mansion.
Planning for the event began in mid-January. Twenty volunteers served
as check-in volunteers, hostesses, raffle ticket sellers, a tea
captain and co-captain responsible for making sure there was hot
water for the tea, helping to brew tea, and making sure there were
enough cups, and eight tea servers.
An Akron University student majoring in PR was solicited to help
with all the donation solicitations and sponsor ads. Inese also
got some free publicity from the “Akron Beacon Journal”
newspaper and other community newspapers.
Summary Insights:
•
First impressions can set the tone—ensure a
smoothe
check-in
•
Tea Sampling—another reason to get more
coverage
for the project
•
Good thought process to raise ticket prices—slow
and
easy
Click
here to read what Inese
has to say about her event.

Colorado:
2nd Not-Quite-Annual AmeriSpuds Recipe Contest
You probably saw the notices Bruce Cline posted about the Not-Quite
Annual AmeriSpuds Recipe Contest on the e-mail lists. Bruce Cline
is State Program Director for the CNCS Colorado State Office in
Denver. Bruce created his event to encourage networking among National
Service participants, to promote low cost and nutritious eating
among members, and just to have some fun.
Bruce created a Facebook “group” and a Facebook “event"
which you can visit here
for the details of the contest. The contest ended on July 31, so
it’s too late to submit an entry this year, but there may
well be a 3rd Not-Quite Annual AmeriSpuds Contest someday. Who knows?
Bruce says, “We need to try to convince people that having
fun is a legitimate activity of their respective programs/office/organization.”
Summary Insights:
•
Special events can by “zany”
•
Special events should be fun
•
The same special event can skip a year

Give
Yourself Enough Planning Time
Every event is different and needs its own action timetable. Some
event planners start 12 months prior to the actual event. A less
complex event may begin six months prior to the event. Some events
may need separate timetables for specific aspects, such as printing
or public relations.
Allow time for goal setting, team building, logistics, marketing,
and communications in addition to pursuing sponsors and donors.
You can break your action timetable into specific phases according
to the kind of work you are performing.
Click
here and
download an action planning schedule to use when planning your event.
Select the action components necessary to planning your event and
the due dates for completion. This action timetable is generic and
should be adapted to your own needs.
In addition, contact LEADline
to purchase an at-cost planning packet called The 4 Keys to Holding
special Events Fundraising sponsored by CNCS and produced by Campaign
Consultation.

Let
us know
Do
you have a special event that raises funds or brings people together?
Contact us at
LEADline@CampaignConsultation.com
(LEADline
is sponsored by the Corporation for National and Community Service
through its Resource & Fund Development Initiative.) We would
be happy to answer questions or to give you more support.
Thank you for your interest in On-The-Go eTA. We encourage you to
send this and other issues of OTG
eTA to friends and colleagues who would
benefit from the information. Also, if you’re on information-overload,
you may request email
removal. Otherwise OTG e-TA will be back
soon with another edition.

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IN
THIS ISSUE:
click
on titles below to read full articles
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